Cookies and Privacy Policy

The Gatwick Area Conservation Campaign (GACC) needs to gather and use certain information about individuals. This can include members of GACC, donors, event attendees, interested parties and other people the organisation has a relationship with or may need to contact.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.

Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

The analytics cookie

When someone visits this website we collect standard internet log information. We do this to find out things such as the number of visitors to this website. We collect this information in a way which does not identify anyone. Analytics information is helpful to website owners as it helps them gauge their site’s success.

The Quantcast cookie

This is a third-party cookie and helps us track traffic across all hosted sites. This helps us to manage server load and ensure that our users’ websites are served up quickly.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure email form but we advise users that no email forms are totally secure so they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Privacy and Data Policy

The Gatwick Area Conservation Campaign (GACC) needs to gather and use certain information about individuals. This can include members of GACC, donors, event attendees, interested parties and other people the organisation has a relationship with or may need to contact.

Personal information means information relating to living individuals who can be identified from that information, such as names, email addresses, personal home addresses,personal phone numbers, personal descriptions, etc. (“Personal Information”).

This policy describes how this personal data must be collected, handled and stored to meet the organisation’s data protection standards – and to comply with the law.

GACC (“we”, “our”, “us”) is committed to protecting and respecting Personal Information. We will treat Personal Information securely.

GACC are the data controller for the purpose of the Data Protection Act 1998 and the General Data Protection Regulation (Regulation (EU) 2016/679) (“Data Protection Legislation”).

If you have any questions, comments and requests regarding your Personal Information (including how to object us to processing your Personal Information) please contact: info@gacc.org.uk

If you are unhappy with how we handle your Personal Information, and we cannot resolve it to your satisfaction, you can notify the Information Commissioner’s Office (ICO) by calling their helpline on: 0303 123 1113.

DATA PROTECTION LAW

The Data Protection Act 1998 describes how organisations – including GACC – must collect, handle and store Personal Information.

These rules apply regardless of whether data is stored electronically, on paper or any other materials.

To comply with the law, Personal Information must be collected and used fairly, stored safely and not disclosed unlawfully.

The Data Protection Act is underpinned by eight important principles. These say that personal information must:

1. Be processed fairly and lawfully
2. Be obtained only for specific, lawful purposes
3. Be adequate, relevant and not excessive
4. Be accurate and kept up to date
5. Not to be held for any longer than necessary
6. Be processed in accordance with the rights of data subjects
7. Be protected in appropriate ways
8. Not be transferred outside the European Economic Area (EEA), unless that country or territory also ensures an adequate level of protection .

WHY THIS POLICY EXISTS

This data policy ensures GACC:

1. Complies with data protection law and follows good practice
2. Protects the rights of members, supporters, staff and other interested individuals
3. Is open about how it stores and processes individuals’ data
4. Protects itself from the risks of data breach

SHARING YOUR DATA WITH GACC

The following sections detail the various ways that GACC collects and uses the personal data you share with us, the purpose(s) we use the data for, and the legal basis for processing your data for the intended purpose(s). In some cases Legitimate Interest is used as the Legal Basis and if you would like to know more about how we came to this conclusion please contact info@GACC.org.uk.

Becoming a Member of GACC

This section sets out the Personal Information we collect about our members, the purpose(s) for which we use your Personal Information and the legal basis for processing your data.

PERSONAL INFORMATION COLLECTED CARD & BANK ACCOUNT DETAILS
Card & bank account details are collected by our secure third party payment processors (Please note that for security reasons, card and bank details are not seen or stored by GACC).

MEMBERSHIP INFORMATION
The amount you wish to pay, the frequency of payments, the start date, the end date, whether you have been a member before and whether there are any issues or airfields or airports in which you have a particular interest.

CONTACT DETAILS
Your email address(es), home address and telephone number(s).

WHAT WE DO WITH YOUR DATA

CARD & BANK ACCOUNT DETAILS
This data is used to process your membership payment (Please note that for security reasons and PCI Compliance; card and bank details are not seen or stored by us).

MEMBERSHIP INFORMATION
This information is used as a record of your membership and to enable us to process your membership subscription. It also allows us to inform you when you are due to renew your membership. We also want to send you the most relevant information that we can in the most efficient way possible, so in order to work out who to contact, what to say and when to get in touch, we analyse your membership information.

CONTACT DETAILS

1 Your email address is used so that we can send you confirmation of your membership.

2 If you have provided your consent, your contact details are also used to provide you with updates on our campaigns, as well as events and information that we think are relevant to you.

LEGAL BASIS

CARD & BANK ACCOUNT DETAILS

Necessary for the performance of a contract.

MEMBERSHIP INFORMATION
Legitimate Interest: We believe based on our assessments that it is in our legitimate interests to process your membership information for the purpose outlined and that your fundamental rights are not harmed in doing so.

CONTACT DETAILS

1 Legitimate Interest: We believe based on our assessments that it is in our  

2 legitimate interests to process your contact information for the purposes outlined and that your fundamental rights are not harmed in doing so. 

3 Consent: On the basis of your consent only.

Making a Donation to the GACC

This section sets out the Personal Information we collect about our donors, the purpose(s) for which we use your Personal Information and the legal basis for processing your data.

PERSONAL INFORMATION COLLECTED

CARD & BANK ACCOUNT DETAILS

1. Card & bank account details are collected and passed on to our secure third party payment processors (Please note that for security reasons, card and bank details are not stored by GACC).

DONOR INFORMATION

1.The amount you wish to donate.

CONTACT DETAILS

1.Your email address and home address.

WHAT WE DO WITH YOUR DATA

CARD & BANK ACCOUNT DETAILS

1.This data is used to process your payment (Please note that for security reasons and PCI Compliance; card and bank details are not seen or stored by us).

DONOR INFORMATION

1.This enables us to process your donation.

CONTACT DETAILS

1 Your email address is used so that we can send you confirmation of your donation.

2 If you have provided your consent, your email address is also used to provide you with updates on our campaigns, as well as events and information that we think are relevant to you.

3 Your home address is used to process your payment (Please note that for security reasons and PCI Compliance; card and bank details are not stored by us and are retained by our payment providers).

LEGAL BASIS

CARD & BANK ACCOUNT DETAILS

 1.Necessary for the performance of a transaction.

DONOR INFORMATION

1.1. Necessary for the performance of a transaction.

CONTACT DETAILS

1 Legitimate Interest: We believe based on our assessments that it is in our legitimate interests to process your contact information for the purposes outlined and that your fundamental rights are not harmed in doing so.

2 Consent: On the basis of your consent only.

Subscribing to the GACC's Email Updates

This section sets out the Personal Information we collect about our subscribers, the purpose(s) for which we use your Personal Information and the legal basis for processing your data.

PERSONAL INFORMATION COLLECTED

CONTACT DETAILS

1 1. Your first and last name.

2 2. Your email address.

WHAT WE DO WITH YOUR DATA

CONTACT DETAILS

1 We use your name so that we are able to address you personally when we get in contact.

2 We use this to send you the communications you’ve notified us you wish to receive (online only). 

LEGAL BASIS

CONTACT DETAILS

1 Legitimate Interest: We believe based on our assessments that it is in our legitimate interests to process your donation information for the

purposes outlined and that your fundamental rights are not harmed in doing so.

2 Consent: On the basis of your consent only.

OUTSIDE OF THE EEA

No information will be shared outside of the EEA.

RETENTION PERIODS

We will not hold your Personal Information for any longer than is necessary for the “uses” outlined above, unless we are required to keep your personal data to comply with the law and any regulatory requirements. Should your membership lapse and you do not give us further consent to contact you, we will not contact you after one month except to remind you that your membership has lapsed, and we will delete all your data six months after the expiry date.

If you give us consent to hold your data for a specific purpose (such as a paid or voluntary position) and you do not carry that activity out for a period of six months, then we shall delete all your data at the six month anniversary of your last interaction with us.

YOUR RIGHTS

Under the Data Protection Legislation you have certain rights in relation to your Personal Data:

1. You have the right to access the personal information that we hold about you by making a subject access request in accordance with the Data Protection Legislation. We may charge a reasonable fee when a request is manifestly unfounded or excessive. You can make your request to: info@GACC.org.uk.
2. You have the right to have your Personal Data rectified if it is inaccurate or incomplete. You can exercise your request by contacting: info@GACC.org.uk.
3. You have the right to have your Personal Information deleted in certain specific circumstances.
4. You have the right to restrict the processing of your Personal Information in certain specific circumstances.
5. You have the right to withdraw your consent at any time. To use your rights, please contact info@GACC.org.uk.

PEOPLE WHO WILL ACCESS YOUR DATA
The individuals who access your data shall be officers of GACC. They shall not use or store your data for any purpose which is not outlined above.

DISCLOSURES
When you provide us with personal information, you are sharing the information with us only unless stated otherwise. We will not share your information with any other third parties, outside of those specified in this policy, unless you opt-in and authorise us to do so.

OTHER WEBSITES
Our website may contain links to other websites which are outside of our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours. 

CHILDREN’S PRIVACY
No information should be given on this website by children under the age of 16. No sharing of data collected from with any third parties is permitted at any time under any circumstances and all applicable laws with respect to data collection from children are followed.

May, 2018   Version I

PROTECTING THE GATWICK  AREA